Automated Email Funnels to Nurture Real Estate Leads & Drive Bookings

Category :

Email Marketing & Marketing Automation

Client :

Neha Sarkar, Marketing Manager

Region

Austin, Texas, USA

Project Type:

Email Marketing Automation

Challenges

A high-end residential community was generating a healthy number of leads from paid ads and open house sign-ups, but over 70% of prospects never booked a property tour. The sales team was manually following up, leading to delays, inconsistent messaging, and missed opportunities. There was no structured email nurturing funnel, and all prospects received the same generic follow-up regardless of interest level or buying stage.

Boosting Appointment Bookings by 188% for a Brisbane Medical Spa with Paid Ads & Retargeting1
Boosting Appointment Bookings by 188% for a Brisbane Medical Spa with Paid Ads & Retargeting (2)

Solution

  • Klaviyo Setup & Integration: Connected Klaviyo with the client’s CRM and lead capture forms from Facebook Ads, Google Ads, and website landing pages.
  • Segmentation by Buyer Stage: Created separate segments for “New Leads,” “Warm Leads” (engaged but no tour booked), and “Hot Prospects” (visited but no offer made).

  • Behavior-Triggered Flows

 

    • Welcome Flow (Day 1–3): Sent a property brochure, virtual walkthrough video, and unique selling points.

       

    • Nurture Flow (Day 4–10): Delivered emails on financing options, neighborhood lifestyle highlights, and testimonials from existing homeowners.

       

    • Urgency Flow (Day 11–15): Showcased limited-unit availability and upcoming open house invites.
  • Personalized Follow-Up: Added dynamic content in emails showing property types based on previously viewed listings.
  • Sales Team Alerts: Automated notifications to the sales team when a prospect clicked on “Book a Tour” or engaged with three or more property-related emails.

Result

    • Tour booking rate increased from 28% to 56% in 90 days.

    • Lead-to-close time reduced by 22% due to consistent nurturing.

    • Automated flows accounted for 65% of booked tours, freeing the sales team from repetitive follow-ups.

    • Average open rate reached 48%, with click-through rates averaging 14% across all campaigns.

Client Testimonial

Neha Sarkar, Marketing Manager

"The automation setup changed the way we manage leads. Now, every inquiry gets immediate, relevant communication, and by the time our sales reps call, the prospects are already informed and ready to visit."

why choose us

Maximize Growth

At Xpezia, we specialize in crafting strategies that deliver measurable, long-term success for your business.

21,620+

Leads driven

$20,000,00+

Revenue driven

335,000+

Hours of expertise

50+

Experts on staff

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